Know every asset's story.
Before it breaks down.
Assets & Spares Automation replaces scattered warranty folders and tribal knowledge with one QR-tagged registry — history, AMC contracts, and spares available to any technician in a scan, and maintenance triggered automatically before uptime is at risk.
QR-tagged
Instant asset history in the field
15 yrs
Service record retention
Zero
Lost AMC or warranty documents
Companies Using Firmity
Join hundreds of facility managers transforming their operations
What is Assets & Spares Automation?
Assets & Spares Automation is Firmity's asset lifecycle and spare-parts management module. It keeps a digital registry of every piece of equipment, including photos, specifications, manufacturer, model, warranty, AMC contract, documentation and location, and gives each asset a QR tag. A technician who scans the tag sees the asset's history, maintenance logs, warranty cards and contracts immediately, without searching folders or asking colleagues. Maintenance schedules trigger automatically, and alerts warn the team before AMC renewals and warranty expiry dates, so contracts are not missed. The module also tracks spares, links them to the assets they serve, records check-in and check-out, supports asset renting, and keeps service history for up to fifteen years. The goal is higher equipment uptime and a lower total cost of ownership, because decisions about repair, service or replacement rest on a complete record instead of memory.
Everything your asset management team needs.
Digital Asset Registry
Maintain a complete database of every asset — photos, specs, purchase date, warranty, vendor, and location — QR-coded for instant field access.
Smart Service Alerts
Automated alerts for AMC renewals, warranty expiry, insurance deadlines, and compliance certifications — days before they're due.
QR Code Asset & Spares Tagging
Generate and print QR codes for every asset and spare. Scan from mobile to instantly pull up history, documents, and upcoming tasks.
Lifecycle Cost Tracking
Track every rupee spent on each asset — purchase, maintenance, repair, and disposal — for a true cost-of-ownership picture.
Document Vault per Asset
Attach AMC agreements, insurance policies, calibration certificates, and manuals directly to each asset record.
Asset Performance Analytics
View uptime history, repair frequency, cost trends, and depreciation — spot underperformers before they become emergencies.
Every field an asset record needs, grouped the way your team works.
The fields below are the same feature set listed on the Features page, organized here into the four areas an asset actually moves through — identity, monitoring, contracts, and spares.
Asset identity & records
Every asset is registered once with a complete profile — not re-described from memory every time it needs service.
- Centralised Database
- Asset/Spares Name & Description
- Asset/Spares Manufacturer
- Asset/Spares Model
- Asset/Spares Location
- QR Asset/Spares Tagging
- Asset/Spares Images
Monitoring & service scheduling
Service triggers itself off real usage and history, not a technician's memory of when something was last checked.
- Real-time Monitoring
- Smart Service Alerts
- Automated Service Scheduling
- Asset/Spares Health Monitoring
- 15 Years of Service Records Tracking
Warranty, AMC & rental
Warranty, AMC, and rental terms live on the asset record itself, so coverage status is a lookup, not a filing-cabinet search.
- Asset/Spares Warranty
- Asset AMC
- Asset Renting
- Asset Rental Contract
- Rented Asset Tracking
Spares, invoicing & reporting
Spares are linked to the assets they serve, so stock, cost, and audit reporting all trace back to one record.
- Spares-Asset Linking
- Spares Quantity
- Asset/Spares Check-in & Check-out Tracking
- Asset/Spares Invoicing
- Asset/Spares Documentation
- DMR Report
Contact Us for a Walkthrough
Tell us about your requirements and we will get back to you within 24hrs.
What a week with Assets & Spares Automation actually looks like.
Original walkthrough for this rebuild — no new numbers, just the day-to-day sequence the capabilities above add up to.
A new chiller is registered
Specs, purchase date, vendor, and warranty card go in once. A QR code is generated and printed for the unit the same afternoon.
A technician scans on arrival
Called out for a generator alarm, the technician scans its QR tag on-site and gets full service history and the current AMC contract instantly — no calling the office for context.
An AMC renewal alert fires
A fire panel's annual maintenance contract is 30 days from expiry. The alert reaches the facility manager before coverage lapses, not after.
A spare is checked out
A replacement pump seal is checked out against the asset it serves. The spares ledger and the asset's maintenance log update together, automatically.
A replacement decision gets made on data
Lifecycle cost tracking shows one HVAC unit's repair spend now exceeds a threshold worth flagging — a replacement conversation starts from cost history, not a guess.
Works well with
FAQ
Quick answers to what teams evaluating Assets & Spares Automation ask most.
Asset records and QR tags are designed for field use — once an asset's details have synced to the app, its history and documents remain viewable, with updates syncing back once connectivity returns.
Ready to give every asset a paper trail that finds itself?
Facility teams use Firmity's Assets & Spares Automation to cut emergency repairs, extend asset life, and never miss an AMC renewal again.
