No queues at the gate.
No gaps in the log.
Visitor Management Automation replaces paper registers and intercom calls with contactless QR check-ins and pre-approved gate passes — hosts get instant alerts, security gets live occupancy tracking, and every entry stays logged.
Contactless
QR check-in and check-out
Instant
Host notification on arrival
Real-time
Occupancy tracking
Companies Using Firmity
Join hundreds of facility managers transforming their operations
What is Visitor Management Automation?
Visitor Management Automation is Firmity's gate and visitor-entry module. It replaces paper registers and intercom calls with contactless QR check-ins and digital gate passes. Guests, contractors and deliveries can be pre-approved before they arrive, which removes queues at the gate, or scanned on arrival for instant photo verification. The host receives an automatic notification and can approve or reject the entry through an approval hierarchy. Security teams see live occupancy, receive overstay alerts and keep a digital logbook of every visit, including check-in and check-out times and visitor details. Temporary guest passes and permanent vendor credentials are both supported, along with frequent-visitor lists, delivery management and emergency or SOS alerts. Visitor data is protected with end-to-end encryption, and the module works across multiple gates and locations, so a campus, plant or residential society can manage every entrance from one system.
Everything your front desk and security team needs.
Digital Pre-Registration
Hosts send a pre-registration link to expected visitors — a QR pass is issued before arrival, so there's no paperwork at the gate and zero queues.
Mobile Check-In and Check-Out
Visitors scan their QR pass on arrival, the guard verifies digitally and logs entry in real time, and exit is recorded on departure.
Host Notification and Approval
Hosts receive instant notifications when their visitor arrives, with one-tap approval or rejection from mobile — no intercom hunting.
Live Visitor Dashboard
Security and facility managers see every visitor currently inside — name, host, purpose, entry time, and expected exit.
Overstay and Blacklist Alerts
Get notified when a visitor exceeds their permitted duration, and block-listed individuals are flagged automatically at check-in.
Visitor Analytics and Reports
Track visitor volumes by day, zone, host, and purpose — generate compliance reports and occupancy data for management.
Every field a visit needs, grouped the way your team works.
The fields below are the same feature set listed on the Features page, organized here into the four areas a visit actually moves through — entry, approval, on-site tracking, and security.
Entry & registration
A visit is registered once — by QR, login, or pre-approval — so the gate is a scan, not a form to fill out on arrival.
- QR-based Entry
- Login-based Entry
- Pre-approved Passes
- Visitor Details Capture
- Multi-gate/location Support
Approval & host alerts
A host's approval and an emergency alert reach the right person the same way — instantly, on mobile, without a middle step.
- Visitor Approval Hierarchy
- Visitor and Approval Alerts
- Emergency/SOS Alerts
On-site management
Frequent visitors, delivery staff, and delisted individuals are each handled by their own rule set, not one generic visitor flow.
- Check-in/out Time Logging
- Frequent Visitor List
- Visitor Delisting
- Delivery Management
Security & reporting
Every visit is encrypted end-to-end and stays in a searchable history — a compliance report is a query, not a logbook search.
- End-to-End Data Encryption
- Visitor History & Reports
Contact Us for a Walkthrough
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What a week with Visitor Management Automation actually looks like.
Original walkthrough for this rebuild — no new numbers, just the day-to-day sequence the capabilities above add up to.
A meeting guest is pre-registered
A host sends a pre-registration link the night before. The visitor arrives Monday morning, scans their QR pass, and is through the gate in seconds.
A walk-in vendor gets approved on the spot
An unscheduled contractor arrives. The guard logs them at the gate, the host gets an instant notification, and approves entry with one tap from their phone.
A delivery is logged without disturbing anyone
A courier drops a package under delivery management — restricted to the goods entry zone, with no host approval needed for a routine delivery.
An overstay alert fires
A visitor is still on-site well past their permitted window. Security gets an automatic alert instead of discovering it during a manual walkthrough.
The week's compliance report takes one click
The visitor analytics dashboard exports the week's volumes by host and purpose — ready for a compliance review without compiling a logbook by hand.
Works well with
FAQ
Quick answers to what teams evaluating Visitor Management Automation ask most.
No — a visitor scans a QR pass sent via a pre-registration link, or is logged as a walk-in by security. No app install or account is required on the visitor's side.
Ready to clear the gate queue for good?
Facility and security teams use Firmity's Visitor Management Automation to eliminate paper logbooks, speed up check-ins, and keep a complete, encrypted visitor record.